The 5 Best Printer For Carbonless Paper 2022

Carbonless paper is one of the significant stationaries for offices. You’d find it in the form of an invoice, store receipt, ordering slip, cheque, application form, and whatnots.

Behind this very form, another thing that plays an equally essential role is the printer. Ask yourself! You don’t want those printed details to appear blurry, right?

So, to get the best printer for carbonless paper, note down some of the factors that make it great. And among many of them, quality and performance top the priority list.

Countless options making things complicated?

Don’t worry! We’ve compiled some fine models for you to check out. They ensure crisp printing of each detail so you can read it easily.

But keep in mind, these are mainly compatible with laser-based carbonless papers rather than traditional counterparts.

What Is Carbonless Paper And What Does It Mean?

Carbonless paper refers to a kind of coated paper specially designed to transfer details written on the front onto the sheet underneath. Instead of a separate carbon sheet, other chemicals are used in the layers for transformation.

One is microencapsulated dye or ink (Coated Back, CB) and the others are reactive resins and clays (Coated Front, CF).

The clays are coated on the front of the lowermost sheet while the dye is coated on the back of the first sheet. As you press the paper with a pen on the top page, the clay reacts with the dye and produces a mark on the bottom layers.

Carbonless paper can be pre-printed or blank. But for the printer, opt for the blank forms.

The latter can be divided into two categories. One is the traditional carbonless paper that you can print with dot matrix printers. And the other is laser carbonless paper for laser printers and inkjet printers.

What To Look For In The Printer For Carbonless Paper?

Just checking the criterion of supporting carbonless paper is not enough before purchasing a printer. You need to check some other important features too. We have selected these features for you to check in a printer whether these fit your criteria. Before jumping into details, have a quick look at print resolution, tray capacity, multi-function/single-function, printing speed, connectivity option, and wired/wireless unit.

When it comes to carbonless paper printing, the unit doesn’t need to have much higher dpi resolutions. It’s because the form would mostly contain texts and simple logos. So, you can get fine printing if it has the minimal level of resolutions required to achieve that quality. And this is applicable for both laser and inkjet printing.

Speaking of the laser model, it can be the best pick for just text-based prints and eventually for carbonless papers. If you want quality, then make sure the unit at least outputs at 1200 x 1200 dpi or 2400 x 600 dpi. This would give you sharp texts and prints.

An inkjet printer tends to be perfect for images and texts. If you want to use the unit for printing either or both of them, then opt for this model. In that case, the efficient resolutions should range between 4800 x 1200 dpi and 9600 x 2400 dpi. You’d get premium prints regardless of whether they are in color or mono.

Tray Capacity

Select a printer depending on the amount of paper you’d like to print daily. The bigger the batch, the higher the capacity should be. This will lower the frequency of media refilling.

Many printers can handle up to 250 papers while some include 2 paper trays where each holds 250 papers. This would be perfect for a huge stack of multi-part carbonless papers.

Just a tip! If there are dual trays, better to load them with 2 or 4-part papers than 3-part. This way, you’d get all the parts of all the forms completely printed without any halt in between.

All-In-One Or Single Function

All-in-one unit gives you the privilege of scanning and copying carbonless forms apart from printing them. If you don’t have any machine that does that specific work, then make sure the unit has the additional functions.

If you have a few forms to scan, a single flatbed would be sufficient for you. In case there are multiple carbonless forms, then the unit should have an auto-sheet feeder that can at least hold up to 30 papers or more.

If you have a separate scanner and copier machine, then you can opt for a single-function printer.

It’d be great if the printer does each work quickly, be it scanning, copying, or printing.

Speed

The importance of speed depends on the number of carbonless papers you have to print. If the batch is low to moderate, then the printer should have a balance of speed and quality.

Having a speed rate of 10 to 15 carbonless papers per minute would be perfect for home offices and small businesses.

However, if you have tons of carbonless papers and want the printer to keep up with the rush in your office, then the rate should be over 20ppm.

Wireless Or Wired

Both wireless and wired models have their strengths and weaknesses.

With wireless, you get the facility of controlling the printer remotely, which can be a big convenience for you. However, if the printer loses connection, it may halt the printing of your carbonless paper.

In that case, a wired unit can be an ideal option. There wouldn’t be any issue of signal losses. However, the inconvenience is that you can’t use it remotely.

The Best Printer For Carbonless Paper On The Market

Using carbonless paper for your printing task is a recent phenomenon. So, before having a printer for your personal or professional use, consider that your printer can print both carbon and carbonless paper. We have made things easy for you by preparing a sort list. These 4 we found are the top in the market.

1. Best Inkjet Printer For Carbon Copy Paper – HP OfficeJet Pro 9015e

Best Inkjet Printer For Carbon Copy Paper - HP OfficeJet Pro 9015e

Selection Criteria:

  • Print Resolution: 4800 x 1200 dpi
  • Tray Capacity: 250 Sheets
  • All-In-One Feature: Yes
  • Speed: Monochrome 22 ppm
  • Connectivity: Wi-Fi, USB, Ethernet

About HP OfficeJet Pro 9015e

This inkjet model is a pro at getting the job done fast. Give it a minute and you’d get 22 carbonless papers printed through the unit. Because the prints are mainly black and white text, the speed is pretty predictable.

You’d love the quality. Pro 9015e has resolutions of up to 4800 x 1200 dpi. This means that your receipt details would be sharp and easy to understand regardless of the font and media size. 

The tray can handle up to 250 carbonless papers be it half letter or standard-sized. Because of the higher capacity, printing several multi-part blank forms would be convenient for you.

Pro 9015e features scanning and copying functions. Not only does it have a flatbed for manually scanning fewer carbonless papers but also has a feeder to do the same job automatically. You can easily scan and copy up to 35 pages.

Setting it up wirelessly would be easy. It’d take 15 minutes for non-tech-savvies and 7 minutes for tech-savvies to complete the process.

The only problem is that the unit makes very loud noise due to its faster speed rate. If you find it obnoxious, then there’s a quiet mode on the control panel that you can use to get rid of it. Just keep in mind that it will slow down the speed of printing. 

Pros

  • The print quality of texts is very sharp.
  • It comes with a quicker speed rate.
  • Includes flatbed scanning, ADF, and copying functions.
  • Tray handles around 250 carbonless papers.
  • Easy setup process.

Cons

  • Super-loud when in use.

2. Best Ink Tank Printer For NCR Paper – Epson EcoTank ET-4760

Best Ink Tank Printer For NCR Paper - Epson EcoTank ET-4760

Selection Criteria:

  • Print Resolution: 4800 x 1200 dpi
  • Tray Capacity: 250 Sheets
  • All-In-One Feature: Yes
  • Speed: Monochrome 15 ppm
  • Connectivity: Wi-Fi, USB, Ethernet

About Epson EcoTank ET-4760

Get some premium-quality prints with this smart printer. Due to its maximum resolutions standing at 4800 x 1200 dpi, the texts on your carbonless papers would be easily readable.

One evident factor is that ET-4760 uses the ink smartly. Its starter cartridge would last around 500 pages which is a good start! And the big plus is the included replacement kit. If you just use the black bottle for the paper, it’d serve you more or less 7500 pages. This is what makes the unit economical.

It has got a decent speed. For the texts, the printer works at a rate of 15 carbonless papers per minute. You may consider it better for 2-part blank forms than 3 to 4-part papers as the production will be higher that way.

The printer has a high-capacity tray. You can load it with around 250 carbonless papers which is pretty enough for printing multiple carbonless papers.

It has both a flatbed and a feeder to scan the sheets. If you use the latter, you can do up to 33 pages just from the hard copies. The only gripe here is that it scans very slowly. So, use the function only if you’re in no hurry. Alternatively, there are 2 ways that can help in quickening the job- you have to either reduce the resolution or increase your computer’s OS memory.

Setup process is very easy. It shouldn’t take more than 30 minutes to complete the process.

Pros

  • Produces easy-to-read prints.
  • Comes with a replacement ink kit.
  • Tray can be loaded with 250 papers.
  • Includes ADF, flatbed scanning, and copying functions.
  • Speed is pretty decent.

Cons

  • Scans slowly.

3. Best Laser Printer For Carbonless Paper – Brother HL-L2300D

Best Laser Printer For Carbonless Paper - Brother HL-L2300D

Selection Criteria:

  • Print Resolution: 2400 x 600 dpi
  • Tray Capacity: 250 Sheets
  • All-In-One Feature: No
  • Speed: Monochrome 26 ppm
  • Connectivity: USB

About Brother HL-L2300D

This printer looks basic but it has some efficient functions that you can make use of. The unit comes in a compact size so you can fit it anywhere. Despite the small footprint, its tray has enough space to accommodate around 250 carbonless papers.

The text quality is sharp. With 2400 x 600 dpi resolutions, it’d provide you with premium printing on each form.

Since this is a laser printer, you’d get the kind of speed you want. Just within a minute, the unit would get you 26 forms with the prints on them. It can be very useful for printing a big batch of multi-part carbonless papers. Not just that, the unit works very quietly even with such speed rate.

It’s going to be very easy to set up on your computer. If you want, you can do it without the CD. Just have the software from the Brother site online and follow the steps. The entire process would take around 5 minutes regardless of whether you have tech skills or not.

However, the only drawback is that it doesn’t work wirelessly. You have to connect it to your PC with a cable. Since this is compact, it wouldn’t take much space. But, if you want something wireless, then HL-L2350DW by the same brand would be a good alternative.

Pros

  • Delivers sharp text quality.
  • Prints lots of papers super-fast.
  • Setup process is quick and simple.
  • Compact and silent.
  • Holds 250 carbonless papers with ease.

Cons

  • No wireless connection.

4. Best Printer For 2 Part Carbonless Form – Epson Expression Home XP-4100

Best Printer For 2 Part Carbonless Form - Epson Expression Home XP-4100

Selection Criteria:

  • Print Resolution: 5760 x 1440 dpi
  • Tray Capacity: 100 Sheets
  • All-In-One Feature: Yes
  • Speed: Monochrome 10 ppm
  • Connectivity: Wi-Fi

About Epson Expression Home XP-4100

Another solid carbonless paper printer by Epson that’d be suitable for low to moderate work. You’d get a decent speed with a rate of 10 papers per minute. If you don’t have a giant amount of papers of print, this speed would suffice.

The quality is top-notch. It has resolutions of up to 5760 x 1440 dpi, meaning the details in your forms would be highly legible. Because of its neat printing, you can easily read the smallest words on the paper.

Its tray capacity is more suitable for home office. You can easily load it with around 100 carbonless papers without getting the space overcrowded.

XP-4100 lets you scan and copy too but manually. Since it doesn’t have any automatic feeder, it’d be better to use the function only if there are a few hard copies to scan. The good thing is that the printer scans fast so you wouldn’t find it very inconvenient.

Setting it up may take around 10 to 30 minutes depending on your level of tech skills. It’d be easy and quick to be ready for use.

The only issue with the unit is that the black ink runs out quickly. It may last up to 50-60 pages. So, make sure to get a replacement when buying the printer.

Pros

  • Texts are highly legible.
  • Super easy and quick to set up.
  • Tray capacity suitable for home office.
  • Speed is suitable if the paper amount is low to moderate.
  • Scans and copies quickly.

Cons

  • Blank ink would run out soon.

5. Best Printer For Multi Part Carbonless Form – Canon TS6420

Best Printer For Multi Part Carbonless Form - Canon TS6420

Selection Criteria:

  • Print Resolution: 4800 x 1200 dpi
  • Tray Capacity: 100 Sheets
  • All-In-One Feature: Yes
  • Speed: Monochrome 13 ppm
  • Connectivity: Wi-Fi

About Canon TS6420

TS6420 inkjet ensures high-quality prints. It stands at up to 4800 x 1200 dpi resolutions and delivers crisp texts on your carbonless papers.

A noticeable feature is that the unit includes two trays where each can hold 100 media files. If one gets empty, it’d start grabbing the paper from the second tray. We’d suggest you keep multi-part carbonless sheets that are even in number. It can be 2-part or 4-part.

The printer has a speed rate of 13 papers per minute. You’d find it more perfect if you have a moderate batch of papers to be printed regularly.

Being an all-in-one model, it lets you scan and makes copies of your forms quickly. It has a flatbed that’d be convenient for a few forms, although you may not like the effort if there are multiple papers. In case you’re looking for an ADF function, then you can check out TR7020 by Canon.

Setup process would be very simple since it takes just 5 minutes to complete. Not just that, you’d find the printer easy to use.

Its auto shut-off feature is an efficient feature to keep the printer healthy. However, instead of waking up automatically as soon as you command the print button, it requires you to manually hit the power button. This can be slightly inconvenient for you. In case, you don’t want this hassle, there’s a setting that lets you change it to ‘Never Sleep’.

Pros

  • Texts are very crisp.
  • Dual paper trays for holding multiple carbonless pages.
  • Super-fast setup process.
  • Scans and copes quickly.
  • Decent speed for home office.

Cons

  • No auto power on function.            

Frequently Asked Questions

1. Can You Use Carbonless Paper In An Inkjet Printer?

You can use laser carbonless paper in an inkjet printer. Traditional NCR paper has solvent-based dye that can be harmful to the machine. But laser-based carbonless papers don’t have that kind of dye so these would be compatible with inkjet printer.

For instance, this set of carbonless paper would be great if you’re looking for the inkjet one. You’d get 250 sheets of either 2-part, 3-part, or 4-part papers. 

2. Which Printer Can Print Carbon Copies?

Impact printers like dot-matrix or daisy wheel models are ideal for printing carbon copies. It works by striking the needle or head of printer against ink ribbon that proceeds to make the mark on the paper.

Laser printers can print carbon copies as well but it may either cause damages or may not work.

In case you’re looking for a carbon paper printer, then we’d suggest this model C11CC24001 LX-350 by Epson. You’d love the sharp quality of the unit. Not just that, it does the work pretty quickly.

3. How Do I Print A Carbon Copy?

You can try and use a laser printer to print a carbon copy.

  • At first, scan the details from the pre-printed form.
  • Then, place the blank sheets on the tray. (If it takes the paper face up and lays it face down, use straight pre-collated form. And if it pulls the paper face up and spits it face up, opt for reverse pre-collated form.)
  • Next, hit the print button from the computer or from the unit itself.
  • If you want, you can make multiple duplicates from the carbon copies.

4. Can You Print Your Own Carbon Copy Forms?

Yes, you can print your own carbon copy forms. Check the previous answer to know the steps to do it.

5. What Is Carbonless Printing?

Carbonless printing refers to the process of printing the information on a blank carbonless paper through the printer.

6. What Is The Difference Between Straight And Reverse Carbonless Paper?

It’s the sequence of forms that makes one different from the other. For instance, a 3-part carbonless form will come in White-Canary-Pink if it’s straight and Pink-Canary-White if it’s reverse. Why? It’s because different printers process the work differently.

1. Straight

You need a straight-set if the printer pulls a paper facing down and outputs it facing up or vice versa.

In detail, the white sheet facing up will be pulled at first and then laid face down after printing. Then, the Canary and lastly the Pink sheet will be pulled and printed similarly.

After the machine prints them, the order of the set will be White, Canary, and Pink.

2. Reverse

You need a reverse set if the printer takes paper facing down and outputs it facing down or vice versa.

In detail, the Pink sheet facing up will be pulled at first and then will be laid facing up after getting printed. Then, the unit will pull and lay the printed Canary and White sheet facing up.

7. Can Laser Forms Be Used In An Inkjet Printer?

Yes, you can use laser forms in an inkjet printer. Traditional forms have solvent-based chemicals that can severely damage the components of the machine. But laser forms don’t have such coatings. Instead, they’d be compatible with an inkjet model.

For instance, HP OfficeJet Pro 9015e would be an ideal option for printing on laser forms. However, make sure to avoid using pre-printed laser forms in inkjet printers since it can also be harmful for them.

8. Can I Use Traditional Carbonless Paper In My Laser Printer?

You can give it a try. If it works fine, then yes you can. If it doesn’t, then it means the unit isn’t compatible.

That said, it’s not a good idea to use traditional carbonless paper in your laser printer. Because of the coating on such a form, it can damage the components of the machine.

So, it’d be better to use laser-based carbonless papers like this set.

9. Can A Laser Printer Print On Carbonless Paper?

A laser printer surely can print on carbonless paper. However, there are some conditions. You have to use laser-based counterparts for the job. Plus, it has to be blank. Because traditional blank or pre-printed forms can cause damages to the laser due to the chemicals on them.

You can consider getting this model by Brother to print on carbonless paper. Not only does it deliver sharp texts but also prints super-fast.

10. What Is Pre-Collated Paper?

The term pre-collate refers to the sequence of sheets into a pre-arranged order. It has been arranged to help you use the sheets according to the paper input and output process of your printer. You’d mainly find 2 kinds of Pre-Collation, Straight and Reverse.

This table would help you determine what kind of sequence you should get for your printer.

Paper InputPrinter OutputPre-Collation Type
Face upFace upReverse
Face downFace downReverse
Face upFace downStraight
Face downFace upStraight

11. Does Carbonless Laser Paper Come Pre-Collated?

Yes. Carbonless laser paper comes pre-collated. Check out this 250-set of multi-part sheets that you’d find in both straight and reverse sequences. It doesn’t matter if you use them in inkjet or laser printer, they’d be printed smoothly.

Final Words

Reached here? Let’s make the write-up more precise for you.

Get a printer that offers the highest quality. This way, the printed details would be very easy to read. It should have a balance of speed and performance so you can enjoy higher productivity. Also, don’t forget to use laser-based carbonless paper if you’re planning to use an inkjet or laser model.

The options we’ve added here have won the heart of most of their users with their features. This is why each of them has been called the best printer for carbonless paper.