The 5 Best Printer For DIY Wedding Invitations 2022

You must be excited to prepare yourself for the biggest event in your life. Reserving venues, hiring a photographer, choosing an outfit, building a guest list- there are plenty of things that need to get done before the wedding day!

While all that sounds good, you can’t deny the fact that arranging for a wedding involves huge expenditure. Keeping that in mind, you would probably want to reduce costs, especially on things that you can get in an alternative way. One of these items is an invitation card.

If you print the invitation cards in the comfort of your home, you can save much more than letting a printing service do the job for you. And in order to ensure your printed cards turn out great, it is essential you choose the best printer for DIY wedding invitations.

Don’t worry about where to find one, because this guide contains our top picks that you can take a look at!

Best Printer For DIY Wedding Invitations

Key Considerations Before Choosing A Printer For DIY Wedding Invitations

A proper selection of invitation printers will help print a perfect invitation card. A quality color inkjet printer, paper compatibility, required paper size, cartridge size, and cartridge costs are significant factors for the best invitation card.

Printer Type

Choosing a good quality inkjet printer provides a more detailed image than other printers. A laser printer prints documents and files neatly, but it cannot give better results with the invitation card. However, the inkjet printer prints the complex fonts easily.

Resolution

A good printer for invitations should have a good resolution, or otherwise, why bother purchasing it in the first place?

The resolution of a printer is measured in dots per inch or dpi. If a printer is able to eject a higher number of dots on every inch of paper, it can be said that it offers high resolution. In other words, the higher the dpi, the better will be the image quality.

You’ll find that printers come with different resolutions. Some can be as low as 300 dpi, while others can be as high as 9600 x 2400 dpi. When you choose a printer, make sure to take note of its resolution.

If you have tons of invitations to print, you would want to get it done as fast as possible. That’s when print speed comes into play.

The print speed refers to the number of pages a printer can print in a minute. It is expressed in ppm. You’ll also find some printers using ipm for measuring print speed. There’s not much difference except the way how the speed is calculated. Ipm or images per minute refers to the number of images a printer can print in a minute.

Generally, you’ll want to choose a printer that can print more pages or images for a faster speed.

Paper Handling

Wedding invitations aren’t printed on regular paper but thicker papers, such as cardstock. That’s because these are sturdy, and they make the designs stand out. They can either have a glossy or a matte finish.

Not all printers can handle this type of paper, so you must look for the one that can handle a variety of paper types.

Apart from that, the size of your cardstock also matters. Depending on what size you want the invitations to be, you’ll need to choose a printer that can handle such a paper size accordingly.

Borderless Printing

Most printers are capable of printing inside margins, but if you were to print wedding invitations, chances are that you will want the design to be around the whole media. Not all printers have borderless capability, so you need to choose the one that has.

Rear Paper Feed

Using a DIY printer, the rear paper feed is a significant concern. A rear paper feed is required to print particular types of papers. For example, invitation cards are printed on the Cardstock by feeding a cardstock at a time.

The Best Printer For DIY Wedding Invitations On The Market

Choosing the right printer is always a daunting task. To make it easy to decide for our readers, our team has done extensive research and finally come to a conclusion recommending the following five printer machines. Hopefully, any of these will be the perfect choice for your DIY wedding project and can produce some quality and beautiful cards.

1. Best Printer For Printing Invitations On Cardstock – HP OfficeJet Pro 8025

Selection Criteria:

  • Printer Type: Inkjet
    • My Score: 10/10
  • Resolution: 4800 x 1200 dpi
    • My Score: 8.5/10
  • Print Speed: Black- 20ppm, Color-10ppm
    • My Score: 9/10
  • Paper Handling: Cardstock
    • My Score: 10/10
  • Borderless Printing: Yes
    • My Score: 10/10
  • Rear Paper Feed: No
    • My Score: 5.5/10

About HP OfficeJet Pro 8025

Starting with the first printer on the list, the HP OfficeJet Pro 8025 is designed to fulfill all your card printing requirements without a hassle!

This printer is not only capable of printing but also scanning, copying, and faxing documents. There’s a mini touchscreen that allows you to select a particular function or adjust settings before performing the function. Apart from printing cards, you can use this printer for office tasks instead of setting up separate equipment.

There’s no need to panic if you need to print stacks of invitations because the input tray can hold up to 225 sheets. No doubt that’s plenty of sheets you can print on in a single session, thus saving time for other preparations. There’s an ADF as well, which allows you to print a single page without needing to use the paper tray. You can even print on both sides.

Moreover, the OfficeJet Pro 8025 saves your time further with this fast print speed. As you’ll be printing colorful invitations, it will take only 10 ppm to print in color.

But that doesn’t mean there’ll be a drop in print quality because it will print everything at 4800 x 1200 dpi! This resolution is good enough to produce sharp and vivid prints. If you want to have your ink cartridges at your doorstep every month, you can subscribe to the HP Instant Ink service.

Lastly, you’ll be able to print the cards from any device using USB, WiFi, and Ethernet. You can even integrate Alexa into the printer for a hands-free experience!

Pros

  • Delivers sharp and vivid prints
  • It has auto-duplexing feature
  • You can use it for borderless printing
  • Compatible with Alexa
  • Supports USB, WiFi, and Ethernet connectivity options

Cons

  • It is quite heavy
  • The paper tray doesn’t open easily

2. Best Printer To Print Wedding Invitations – Canon TS9521C

Selection Criteria:

  • Printer Type: Inkjet
    • My Score: 10/10
  • Resolution: 4800 x 1200 dpi
    • My Score: 8/10
  • Print Speed: Black 15ppm, Color 10ppm
    • My Score: 8.5/10
  • Paper Handling: Cardstock
    • My Score: 10/10
  • Borderless Printing: Yes
    • My Score: 10/10
  • Rear Paper Feed: Yes
    • My Score: 10/10

About Canon TS9521C

This is a printer that is specifically designed for your crafting projects, including wedding invitations- the Canon TS9521C all-in-one printer.

Like the previous printer, this one also offers versatility because you can enjoy printing, scanning, and copying documents. There’s also a color touchscreen that you can use to navigate instead of using your PC.

As versatile as it seems, the TS9521C is capable of handling different paper types, including cardstock, canvas, and cotton. It can also handle papers of different sizes with the maximum size being 12 x 12 inches. For printing envelopes, you can use this printer instead of taking a trip to the print shop.

The TS9521C is equipped with five ink cartridges, so it will make your invitations look vibrant. This cartridge system is cost-effective because if you run out of a color, you can replace only that color cartridge.

Not only that, but the printer offers a high resolution of 4800 x 1200 dpi. So, every letter in the cards will appear sharp enough to let anyone read easily.

As for connectivity options, there are plenty of ways you can connect your printer to a device- USB, WiFi, Bluetooth, and Ethernet. You can even print directly from a memory card!

What’s good about this printer, if you have wedding memories stored on a DVD, you can use this printer to print an image on top of it!

Pros

  • It has printing, scanning, and copying functions
  • The five cartridge system ensures vivid prints
  • Compatible with a wide range of paper types and sizes
  • You can use the printer to print on top of CDs and DVDs
  • Offers a range of connectivity options

Cons

  • Lacks duplex-printing feature

3. Best Printer For Envelopes And Invitations – Brother MFC-J497DW

Selection Criteria:

  • Printer Type: Inkjet
    • My Score: 10/10
  • Resolution: 1200 × 6000 dpi
    • My Score: 9.5/10
  • Print Speed: Black 12ppm, Color 6ppm
    • My Score: 7/10
  • Paper Handling: Up to 58 lb
    • My Score: 8.5/10
  • Borderless Printing: No
    • My Score: 5.5/10
  • Rear Paper Feed: Yes
    • My Score: 10/10

About Brother MFC-J497DW

Another versatile wedding invitations printer worth sharing is the Brother MFC-J497DW inkjet printer.

Like the first printer in the list, this one is also loaded with printing, scanning, copying, and faxing functionalities. With the color display and the set of buttons, you can easily navigate through the menu and choose what you want to do with the printer.

This particular printer uses individual CMYK cartridges, and when combined with the print head’s capability of delivering 6000 x 1200 dpi resolution, you can expect stunning quality text and images. To check the ink levels, you don’t have to take out the cartridges because the display will show the status.

Apart from that, you can print on a variety of paper types and sizes- glossy paper, recycled paper, A4, envelopes, and index cards. You also have the option of creating borderless prints and also printing on both sides effortlessly. 

To save time, you can use the ADF for printing a single or a few invitation cards without having to insert pages one by one.

Whether you have your card templates stored on your phone or laptop, you can print them directly via WiFi. If you don’t want to get up and touch the printer, you can tell Alexa to do things for you.

Pros

  • Features printing, scanning, copying, and faxing functions
  • Compatible with a range of paper types and sizes
  • Can be used to create borderless prints
  • Delivers sharp and vivid prints
  • Offers wireless printing from any device

Cons

  • Does not stay connected to WiFi

4. Best Printer For Wedding Invitation Business – Canon Pixma iX6820

Selection Criteria:

  • Printer Type: Inkjet
    • My Score: 10/10
  • Resolution: 9600 x 2400 dpi
    • My Score: 10/10
  • Print Speed: Black 14.5ppm, Color 10.4ppm
    • My Score: 7.5/10
  • Paper Handling: Cardstock
    • My Score: 10/10
  • Borderless Printing: Yes
    • My Score: 10/10
  • Rear Paper Feed: No
    • My Score: 5.5/10

About Canon Pixma iX6820

Whether you have a card printing business or just want to print invitations from home, this is what you should have on your desk.

The Canon Pixma iX6820 wireless printer does a great job in delivering superb-quality prints at 9600 x 2400 dpi. That’s because the print head it uses releases ink droplets as small as one picoliter to produce every little detail with precision. Your guests will be taking a look at everything, from design to even the smallest text, and so it is ideal to print at a high resolution.

Not only does the printer deliver sharp prints, but also ensures that the prints appear vivid. It uses five ink cartridges, which means there’s a wider gamut. Replacing the cartridges is also cost-effective because you’ll be replacing one the color that has run out.

Regardless of the type of paper you want to use for printing invitations, you will have no trouble because the Pixma iX6820 can handle different paper types, including glossy and matte cardstock. Also, it supports different sizes, with the maximum paper size being as large as 13 x 19 inches.

Borderless photos are pleasing to look at, even on invitations. If you want to create borderless prints, there won’t be a problem!

What you’ll appreciate about this printer, it saves energy. The printer will remain turned off until you send a print job, and then after a specified time, it will turn off again. Besides, it won’t make loud noises while printing, so you can silently print your cards late at night.

Furthermore, you have the option of printing both wired and wirelessly via USB, WiFi, and Ethernet.

Pros

  • Compatible with different paper types and sizes
  • Delivers excellent prints at a high resolution
  • It has auto on/off feature for saving energy
  • Prints quietly
  • Supports USB, WiFi, and Ethernet connectivity options

Cons

  • Lacks duplex-printing feature
  • Does not come with a USB cable

5. Best Printer For Cardstock Invitations – Epson SureColor P600

Selection Criteria:

  • Printer Type: Inkjet
    • My Score: 10/10
  • Resolution: 5760 x 1440 dpi
    • My Score: 9/10
  • Print Speed: 13x19in paper in 9 min 22 seconds
    • My Score: 7/10
  • Paper Handling: Art Paper
    • My Score: 8.5/10
  • Borderless Printing: Yes
    • My Score: 10/10
  • Rear Paper Feed: Yes
    • My Score: 10/10

About Epson SureColor P600

If you’re looking for an Epson printer for wedding invitations, look no further than the SureColor P600 inkjet printer!

This is a printer that is bound to you stunning prints at 5760 x 1440 dpi. Compared to other printers on the list, this one uses as many as eight cartridges to deliver more vibrancy to your invitations. The ink it uses, known as UltraChrome HD, ensures professional-looking and water-resistant photos. If you use this ink with Epson’s art paper, the prints will last as long as 200 years!

Speaking of papers, the SureColor P600 is designed to handle a wide range of them, including canvas, fine art paper, and glossy photo paper. For printing invitations, you can make use of the printer’s borderless printing feature. Besides, you can use the ADF to print on both sides.

Whatever you want to do with the printer, know that there’s a small touchscreen. You can use it for setting up the printer and adjusting settings just by tapping on the screen.

As for the connectivity options, the SureColor P600 lets you print from any device using USB, WiFi, and Ethernet. You also have the option for printing directly from Epson iPrint, Google Cloud Print, and AirPrint.

Pros

  • Eight ink cartridges offer a wider color gamut
  • You can interact with the printer using the small touchscreen
  • Compatible with a wide range of paper types and sizes.
  • You can use it to create borderless prints
  • Supports USB, WiFi, and Ethernet connectivity options

Cons

  • The print head might clog if the printer isn’t used frequently
  • The ink cartridges are expensive

Why Buy A Printer For Wedding Invitations?

If you’re trying to minimize the total cost of your wedding plans as much as possible, you need to look for alternative ways of getting items at a cheaper price.

Nowadays, not everyone takes help from a printing service for printing invitation cards because there are home printers that are designed to provide you with high-quality prints. Such printers can handle different paper sizes and types, including cardstock. You can print anything from invitation cards to menu and place cards.

Owning a printer also saves time because most of them can handle 100 or more sheets in a single session. For printing, you will only need the printer and necessary supplies, which will cost way less than if you let a printing service do the job.

A Quick Guide To Crafting A Wedding Invitations Cards

If you’re interested in crafting wedding invitations on your own, you can follow the steps below.

1. Build a list of guests you’ll be inviting to the wedding. You can make decisions with your friends and family members. When you’ve decided who to invite, enter all the names in a spreadsheet, such as MS Excel.

2. Decide what you’re going to write on the invitation card. Make sure to mention the date, time, and the exact location of the venue. If you have guests coming from abroad, you can recommend a few hotels they can choose to stay at. Also, take note if any guest needs instructions in other languages.

3. Once you’re done with planning and organizing, start off with Save the Date cards. There are numerous free and paid templates online that you can choose for printing.

4. Plan the design of your invitation card. It is ideal to keep it simple because it will not only be easier to read but also will save ink costs.

5. Select the appropriate paper on which you want to print. Typically, cardstock having a gsm between 160 and 205 is ideal for printing invitations. It is important to make the paper containing directions small and foldable so that guests can easily carry it in their purses.

6. For the Reply Cards, make them small and add options for whether they’re coming or not. You can also add options for menu to let your guests select what they would like to eat. Make sure to provide information they can use to send the card back to you. Use a pre-stamped envelope for the card.

7. Select an envelope that compliments the invitations. For sealing the envelope, you can go for a decorative sticker.

8. Once you have prepared everything, you can pack them and send them out to your guests.

DIY Wedding Invitations

Benefits Of Using A Printer For Wedding Invitations

Using a printer personally or professionally gives you the advantage over handwritten wedding cards. These advantages vary depending on the professional and personal use of a printer.

Advantages

You’ll enjoy great benefits if you print the wedding cards at your home. Here are the benefits of personally printing the wedding invitations.

  • Save some bucks while printing the cards at home.
  • Can customize the cards according to your creativity.
  • Printing the cards with your partner will create some beautiful memories.
  • Easy to track down the progress.
  • Use any types of paper you want.

Professional printers are divided into many types of printers. Hence, the advantages are advantages. A detailed overview will help you further understand the benefits of professional printers.

Digital Printers:

  • Digital printers use hundreds of thousands of color dots to produce the best result.
  • Unlimited color patterns and a quick response time.
  • It prints faster than most printers.

Thermography:

  • Thermography provides engraved printing at a low price.
  • The wedding card has a deluxe touch.
  • Raised texture proves the experts have made it.

UV Printer:

  • The colors blend neatly.
  • Looks fantastic and has endless choices.
  • The card has perfect texture even after the color blending.
  • Letters don’t look blurry on the invitation card.

Letterpress Printer:

  • Letterpress gives a perfectly raised font.
  • The texture of the writing is authentic.
  • The best option for classic print.

Foil Stamping Printer:

  • A better option for writing unique words on the card.
  • Adds an excellent and unmatchable shining to the letters.
  • A preferred printer for printing wedding invitations.

What Type Of Paper To Use For Invitations?

Vellum, linen finish, cotton fiber, board, glassine, and pearlescent are some of the best papers for an invitation. If you love mother nature, recycled papers are the best option. All of these papers are available in the cardstock category.

Cotton fiber is famous for its strength and durability. Color ink looks more appealing in this lovely paper. Names feel embedded and alluring in linen finish papers. The print is durable and looks stylish on it.

Vellum is one way to show off your money. It gives a unique hazy look to the card. But the board is a thick and robust cardstock paper that is the best paper to print invitations.

Glassine is thin paper, but it can hold the ink like other paper. It is best for envelopes and pouches. Pearlescent provides an eye-catching glow to the invitation card with some sparkle.

Cardstock has different types according to weight. For example, 80lb is the best Cardstock for printing invitations. It is used in DIY invitations, mainly wedding invitations. You’ll find # instead of lb on the cover if you live in the USA.

Use 110lb cardstock paper to add more weight to your invitation card. Also, it’s pretty easy to engrave letters in a 110lb cardstock. Sometimes, printers can’t hold up to 110lb cardstock.

The wood grain looks more classy than other papers. It has a fine grain texture engraved on the paper. If you’re romantic and love the old days, Laid Cardstock is for you.

Wedding Invitation Paper | Types of Invitation Papers!

Frequently Asked Questions

1. How To Adjust Printer Margins For Wedding Invitations?

Adjusting the printer margins varies on the application you use. Margins are easy to adjust in Microsoft word. However, the margin in Canva can’t be edited. You have to use the ruler if you want to change the margin in Canva.

Step 01: Decide on the number of prints

First, choose how many cards you have to print. Then set the limit according to the desired number.

Make a new document file in word. Then go to the page setup. A tab will appear with margins, paper, and layout options.

Step 02: Set the proper measurements

Change the width and height according to the design by clicking on the paper tab. Now, go to margins to adjust them.

You can change the overall margin of the paper according to your design. Change the orientation according to the size of your paper.

Step 03: Design the table

Click on the top of the table to insert a table. Select your number of columns and rows. Now, change the dimension of the table and the properties of the table.

Once the measurements are changed, set the borders to print the card.

Step 04: Select shading options

You’ll find the border and shading option in the table properties menu. To keep the adjusted margin fixed, align the text in the table’s cell. The cell alignment is available on the table menu.

Your margins are adjusted. The invitation card is now ready to print!

2. Should You Print Or Write Wedding Invitations?

It depends on your taste. But, it’s a bad idea to handwrite the wedding invitations. You can also text your friends and family to send an invitation.

But, printing the invitation cards is the best option. You can write down the names and addresses on the envelope of the printed card.

It’s proper etiquette to write the names on the envelope. Then, hire a professional calligrapher to give a nice touch to the card. They charge $1 to $5 on average for an envelope. The drawbacks of calligraphy are that it’s tough to read and pretty expensive.

There are professionals available who’ll write down your invitation cards. The pricing depends on the number of cards and the time to write the cards. You can DIY the cards in your home.

It’s ideal for printing wedding invitations.Printed wedding cards and envelopes are affordable and take less time. DIY will give you options in choosing the fonts, writing styles, and design. It looks weird to print the cards yourself for your wedding, doesn’t it?

Professional printing houses are the perfect choice to print wedding invitations. They have the proper machines and experience that make a card unique. The quality, color combination, and final result will surprise you.

The only disadvantage of professional printing is that often it can’t deliver the cards on time. So, it is your choice how you want to make your invitation cards.

3. What Should Wedding Invites Be Printed On?

Wedding invites should be printed on cardstock paper. Depending on affordability, quality, and texture, Cardstock differs. Cardstocks are used for their durability and paper quality.

White Cardstock

The solid white Cardstock is widely known as the Cardstock. It has a matte finish since it’s made from pulp. It’s very cheap to afford and print for a small group of people.

Parchment Cardstock

Parchment is lean,  colorless, and has a blotched look. Parchment is the best option for spring weddings and small family programs to print invitation cards.

Felt Cardstock

Felt cardstock is a particular type of cardstock paper. It is a coarse and smooth paper. Felt Cardstock has a fine texture but with high thickness.

For extensive programs and weddings, using felt cardstocks expresses the host’s personality.

Kraft Cardstock

Kraft has a rustic look. This Cardstock has been trending for a long time. The fibrous look gives a vintage touch to the invitation card. In addition, the card feels relatively smooth when it is printed on Kraft cardstock paper.

Colored Cardstock

Colored cardstocks are available in every store. With a lot of different colors, this Cardstock is very smooth. The wedding invitation looks very colorful when color cardstocks are used.

Linen Cardstock

Linen cardstock is a perfect fit for DIY printing. It can perfectly hide your homemade invitation card’s flaws and quality problems. The final look of the card is mesmerizing.

Translucent Cardstock

For a gorgeous look, use a translucent cardstock paper. The details look outstanding when they are printed on paper. However, you’ll see excellent results if you use thick paper on the top of the translucent paper.

4. What Format Is Best For Printing Invitations?

PDF is the best option for printing invitations. It is compatible with any computer. Moreover, the file doesn’t change a bit.

Some prefer the JPEG and PNG format. But these types come with some cons.

The image quality in JPEG format is standard. But, it looks tiny when printed. Some information is lost when the file is transferred from one computer to another. It makes a poor impression on the wedding card.

JPG files are best for icons and logos. But the scenario changes when the file is printed. As a result, the quality degrades, and the picture doesn’t look very clear.

PDF (Portable Document Format) keeps the color, quality, and contrast of any file the same. So, the file doesn’t have any missing information when it is printed. Therefore, it is simple to make copies of the file with different applications.

The file size of the sample doesn’t change. Plus, the layout stays intact even if different software is used to edit the writing.

A digital printer is compatible with the TIFF file format. As a result, the prints have high quality, and the graphics look fabulous.

The TIFF format files are large but compatible with printers. You have to scan the image and convert it into PDF format. The printed invitation card looks impressive even though the graphics are scanned.

5. What Size Should I Print My Wedding Invitations?

A 4.5×6.25 rectangular size is standard for wedding invitations. But it entirely depends on your choice. Some information like details of guests and hosts, design of edges, and budget has a significant impact on the paper size for wedding invitations.

5×7 is the classic size for wedding invitations. It has enough room for essential details. You can add some cool pictures of you and the love of your life to this standard size.

Choose 6×8 to add extra information. For example, you can add the name of the hosts and the location of your wedding on this large paper.

A 5×5 provides a stylish theme for your wedding invitation. The colors look fantastic, and the fonts fit perfectly on a 5×5 piece of paper.

5.76×12.03 is an all-in-one paper size. This unique size is budget-friendly and gives a special look to the invitation.

6×6 has a square outlook, but it needs extra stamps to send.

The size 7×5 looks like a mini-book. It is very uncommon and has a transcendent look.

If you love storytelling and want to make small arrangements for guests, 4.25×6 paper size is the best option. You don’t have to put a lot of information in the invitation. The wedding card depicts a small greeting card.

The petite, also known as 4.25×6 size, is a better option for a reception card. Though it has a less traditional look, it’s very cheap and compact.

6. Which Printer Is Best For Cards And Invitations?

The printer that is capable of handling thicker papers and different sizes while maintaining its excellent print quality can generally be considered ideal for cards and invitations. Other than that, your personal preference also matters.

7. How Do I Know If A Printer Will Print On Cardstock?

Before you purchase any printer, take a look at the specifications to check what type of papers it can handle. If you find that the printer supports a specific weight for cardstock, compare that to the packaging of the cardstock you’re going to buy. Doing so will allow you to purchase the right cardstock for the right printer.

8. What Printer Is Used To Print Cards?

Typically, inkjet printers are used for printing cards. Because, they are better at producing vibrant designs and also cheaper than a laser printer for wedding invitations printing.

9. Can You Print On Cardstock With An Inkjet Printer?

Yes, you can only if your inkjet printer supports the paper type. If your existing printer doesn’t support printing on cardstock, unfortunately, you need to buy the one that does.

10. Can You Put Card In A Normal Printer?

As long as your desired printer can handle paper of different thicknesses, it is highly likely that it can print on cardstock. Otherwise, putting thicker paper on a printer will cause jams.

Conclusion

It is the wedding invitation that gives the first impression to your guests. If everything is printed perfectly with beautiful designs and colors, your guests, whether they’re able to attend your wedding or not will treasure the piece somewhere safe!

While it is possible to make such an invitation card from a printing service, it is worth noting that you can also do it by yourself with the help of the best printer for DIY wedding invitations. Each of the above printers has gone through extensive research and testing, so you can easily pick the one you like. 

Oh, and one last thing- congratulations on your wedding!