The 5 Best Printer For Index Cards 2022

Want your info to be highly legible on index cards? Get yourself a premium printer then! Not only you could store all the data in a single sheet but also add simple designs to make the card look cool. It’s up to you though!

However, getting an ideal printer is tough. You have to make sure the machine is compatible with the thickness of index card, then with the size, then check if the printer delivers high-quality prints.

That’s a lot of things to remember! But don’t fret. We will help you get the best printer for index cards. Here, you will get the options that we thought work well with such media.

Best Printer For Index Cards

What is An Index Card?

Invented by CarlLinnaeus in around 1760, an index card is made of heavy cardstock that has been cut to standard size. It’s a handy media file for storing information that needs discreet recording.

The card measuring 3 by 5 inches is popular in the UK and North America and is commonly known as 3×5 card. Other widely-available sizes includes-size A7, 4 by 6 inches, and 5 by 8 inches. You will get the cards in different colors and textures. There are blank, grids and ruled cards that people use the most.

Index card is one of the standard office supplies in the US. It may not be regularly used in China and it’s almost unknown in Soviet countries like Russia.

The card can be used for different purposes such as keeping project research notes, academic research info, shopping lists, recipes, flashcards in school, contact information, bibliographical citations and notes.

In case you want to record big data and quotes, you can use larger index cards. Meanwhile, 3 by 5 cards would be ideal for recording title and citation info.

How To Choose The Right Printer For Index Cards?

Choosing the right printer to print on an index card is not rocket science. Just keep a few factors in consideration and check if these factors match up with the printer you want to own. These factors are Media compatibility, resolution, and index card size, the thickness of the index card, printing technology, and printing speed.

Media Compatibility

The first factor to consider while buying a printer for index card is the model’s media compatibility. Its specifications would tell you what kind of paper it can accept. Typically, index card is kind of cardstock. So, check if cardstock is in the list of compatible media.

After that, check whether the machine works suitably with the paper texture or finish that you want to use. You will find lots of index card finishes so the printer should print on them without smudging or bleeding issues.


Make sure the printer has optimal printing resolution so that you get the ideal result. For the index card, the golden level would be5760 x 1440 dpi just like Epson SureColor P700. It would provide you with natural and very well-detailed prints without getting pixelated.

If you have a tight budget, then aim for a printer with 4800 x 2400 dpi resolutions. In that case, we highly suggest Canon PIXMA PRO-200. You would get the premium prints on your index cards through this model.

Index Card Sizes

Choose the model that can print on any size of index card.

Almost all the printers are compatible with either 4×6-inch or 5×8-inch index cards. The smallest one mainly measures 3×5 and many devices may not work with that size.

If you have these small cards, then make sure to pick a printer that has customizable sizing option. This way, you can use cardstock of any size you want.

In case you want a 3×5 index card printer, then we would suggest that you check HP OfficeJet Pro 9025e.

However, it’s okay if the printer you pick doesn’t have that feature. You can use larger cardstock and cut it half after you’re done printing on it. Another alternate way would be to attach the 3x5card to the plain paper and then get it printed.

Index Card Thickness

The standard thickness of index card comes in around 200gsm. So, make sure the printer can handle that at least. If you’re working with the heaviest ones, then you can consider having Canon PIXMA PRO-200 that can print up to 380sgm index card with ease.

The more thickness the printer can accept, the more card varieties you can use for the project.

Print Speed

Speed matters a lot when it comes to index card printing. It shouldn’t take more than a minute or a minute and a half to print a card. So, make sure you pick a printer that does the job quickly.

We found both Canon Pixma Pro 100 and 200 to be very fast in that case. You can check it if you want.

Printing Technology

When it comes to laser printer index cards may not have the finest printing output. You can get a decent result but the chances aren’t high. That’s why we suggest that you explore inkjet printers for printing on index cards. Neither the prints would smudge nor would they fade fast.

The Best Printer For Index Cards On The Market Today

We reviewed the buying criteria and looked for which printers fit the most. We also checked the other users’ feedback to choose the best five for you. Any of these will surely do your printing on index card tasks comfortably. So check out the following list.

1. Best Inkjet Printer For Index Card Overall – Canon PIXMA PRO-200

Selection Criteria

  • Media Compatibility: 380gsm – My Score – 10/10
  • Resolution: 4800 x 2400 dpi – My Score – 8.5/10
  • Print All Index Card Sizes: Yes – My Score – 10/10
  • Support All Index Card Thickness: Yes – My Score – 10/10
  • Print Speed: 4″x6″ in 35 second – My Score – 9/10
  • Printing Technology: Inkjet – My Score – 10/10

About Canon PIXMA PRO-200

Bring your ideas to life with this solid Canon Pixma Pro 200. It uses a set of 8 ink cartridges that deliver up to 4800 x 2400 dpi resolutions on index cards. Result? you get these beautiful, detailed prints thanks to the luminosity and color intensity the printer offers.

The speed depends on the type you’re using. On average, it may take a minute to process your card with prints on it. Quite quick!

One of the biggest features is that it’s compatible with super thick media files of up to 380gsm. There are two paper trays and both can accommodate index cards with ease. Just note that, the top feeder may not handle the thickest one well. In that case, use the bottom tray to have it printed.

Pro 200 would easily print up to 4×6-inch or 5×8-inch index cards but may not work with 3×5 ones. If you want to fit that, you can either use larger cardstock and then cut it half after printing or you attach the card to a plain paper.


  • High-quality prints in seconds
  • The wireless design means no wires to deal with or trip over
  • A3+ bordered prints in 90 seconds
  • 3-inch LCD built-in
  • Footprint makes it perfect for small spaces


  • You have to install a wireless card which can be a hassle
  • Color brightness can be tricky to adjust

2. Best Printer For 3×5 Note Cards – Canon Pixma Pro-100

Selection Criteria

  • Media Compatibility: 350 gsm – My Score – 10/10
  • Resolution: 4800 x 2400 dpi – My Score – 8.5/10
  • Print All Index Card Sizes: Yes – My Score – 10/10
  • Support All Index Card Thickness: Yes – My Score – 10/10
  • Print Speed: 8×10″ image in 51 seconds – My Score – 9/10
  • Printing Technology: inkjet – My Score – 10/10

About Canon Pixma Pro-100

Pro 100 is the preceding version of Pro 200 with most of the similar attributes, plus budget-friendly. You would find the model quite easy to use. All the card printing work can be done with settings either from your computer or from your phone.

It comes with two input trays and they hold index cards with ease. One great thing is that the printer would handle media files as thick as 350gsm without distorting the result. In case you’re dealing with the heaviest one, you may need to use the bottom tray for the job. It would smoothly process a single card with the prints.

When it comes to the quality, Pro 100 shows terrific performance. It prints at up to 4800 x 2400 dpi resolutions by using a set of 8 inks and provides the card with detailed prints. Even the small fonts look sharp on it.

You may not be able to use 3×5-inch index card but the printer is super compatible with other sizes be it 4×6 inches or 5×8 inches.

About the speed? It’s pretty fast. You would have the single card printed within a minute or a minute and a half.


  • High-quality output is produced
  • Can print directly from a memory card
  • Optimum Image Generating (OIG) technology is present


  • Print heads can get clogged pretty quickly

3. Best Printer For 3×5 Index Cards – HP OfficeJet Pro 9025e

Selection Criteria

  • Media Compatibility: 203 gsm – My Score – 8/10
  • Resolution: 4800 x 1200 dpi – My Score – 7.5/10
  • Print All Index Card Sizes: Yes – My Score – 10/10
  • Support All Index Card Thickness: Yes – My Score – 10/10
  • Print Speed: Black 24ppm, Color 20ppm – My Score – 8.5/10
  • Printing Technology: Inkjet – My Score – 10/10

About HP OfficeJet Pro 9025e

A very versatile printer, OfficeJet Pro 9025e has lots of handy features. Firstly, it has scanning and copying functions as well so you can produce more printed cards with hard copies.

It handles custom sizes from 3×5 inches to 8.5×14 inches that make it great. You would be able to print any index card easily with this printer. It may not be very ideal for the thickest cardstock, but you can place one of up to 200gsm on the tray. Speaking of which, the top tray can accommodate larger index cards while the bottom tray is more ideal for smaller ones.

The quality Pro 9025e delivers is simply outstanding. With up to 4800 x 1200 dpi resolutions, it would provide your index card with well-detailed design and highly legible texts no matter how small the prints are.

Even if you want, you can try its Auto Duplex feature and get similar quality on both sides of the cards.


  • Small size so occupies less space
  • Two months of free ink with purchase
  • Prints on a wide range of paper size
  • Extra paper tray with one ream paper capacity


  • Slow print speed

4. Best Printer For Photo Cards – Epson SureColor P700

Selection Criteria

  • Media Compatibility: 325 gsm – My Score – 10/10
  • Resolution: 5760 x 1440 dpi – My Score – 10/10
  • Print All Index Card Sizes: Yes – My Score – 10/10
  • Support All Index Card Thickness: Yes – My Score – 10/10
  • Print Speed: 8.5×11″ in 1min 29 second – My Score – 7/10
  • Printing Technology: Inkjet – My Score – 10/10

About Epson SureColor P700

Another one of the printers that can print 3×5 index card without any trouble. It uses a set of 10 inks and stands at up to 5760 x 1440 dpi resolutions. This combo ensures impeccable and smudge-free prints on your index cards.

There’s a 4.3-inch touchscreen display that you can use to control the printer. Because it’s wireless compatible, you would be able to print the index card remotely.

It handles sheet thickness pretty well unless it’s not over 325gsm. As you press the print button, it would take a minute or 2 to output the entire card and that’s fairly fast.

One of the most useful factors is that it’s super compact. Even if you place the printer at your desk, it wouldn’t take much space. Not just that, you would find the printer very quiet at 39 dB when in use.

A small downside with the printer is that it’s pretty heavy coming in 38 pounds. If you aren’t planning to move around the device much, it would be a wonderful model to have.


  • A wide color gamut is provided
  • Panorama prints can be made
  • Paper trays have a reasonable capacity


  • The cost per page is pretty low

5. Best Printer For Flashcards – Epson PictureMate PM-400

Selection Criteria

  • Media Compatibility: 300 gsm – My Score – 10/10
  • Resolution: 5760 x 1440 dpi – My Score – 10/10
  • Print All Index Card Sizes: Yes – My Score – 10/10
  • Support All Index Card Thickness: Yes – My Score – 10/10
  • Print Speed: 4×6″ in 36 second – My Score – 9/10
  • Printing Technology: Inkjet – My Score – 10/10

About Epson PictureMate PM-400

PM400 by Epson has proven to be a wonderful mate for making flashcards. It’s compatible with either 4×6-inch or 5×8-inch cardstocks.

This printer handles up to 5760 x 1440 dpi resolutions and promises to deliver sharp prints. You can read the smallest fonts easily once you print the info on the card.

Not only does it work with index cards up to 300gsm but also provides them with premium printing result. Just give the machine 40 to 50 seconds, it would produce the prints super quickly.

The noise at 41dB can be slightly annoying to the people who have sensitivity issues. In that case, you can keep the printer far off and use it remotely through WiFi connection.

It’s a very light and portable printer to have. You will also find it super compact. So, if you want, you can keep it at your desk without crowding the space.


  • Can be carried around easily and print anywhere
  • Can print photos on matte paper easily within 40 seconds
  • High-end technology ensures that the printed photos aren’t easily damaged and last a long time
  • Wi-Fi Direct adaptability helps to print with devices in the absence of Wi-Fi


  • Only works with original Epson cartridges which are costly

How To Print On Index Cards?

Step 1

Check the printer’s settings. Some machines may not print on cards smaller than 3.5×5 inches. However, most can handle 4×6-inch index cards at least.

Step 2

Slide the width guide as far as you can and then load the tray with index card. Make sure you align the guide with the card edges.

Step 3

Open MS word and create your index card text or design.

After that, select the ‘Size’ icon and choose either 3×5 or 4×6-inch dimensions as per the type of index card you’re using.

Step 4

Next click on the Print or type Ctrl+P. Go to the page setup and change the settings to the following ones-

  • All the margins should be within ½ inch.
  • Set the orientation to ‘Landscape’.
  • Paper> Paper Size> Custom Size> Width 3 x Height 5.

After that, click on the print. It should output your index card with prints on it.

Frequently Asked Questions

1. How To Print Index Cards On Brother Printer?

For the Brother printer, index cards are easy to be printed on. First, slide-out the tray and then adjust the guides to frame the index card properly.

After that, place the card in the printer tray within the guides.

Then change the settings from the MS word according to the card type you’re using. Make sure you change the orientation to landscape.

Lastly hit print.

2. How To Load Index Cards Into The Printer?

Different printers have different tray positions to hold index cards. However, the basic step should be started with pulling out the tray and locking it into its position.

Then, slide the printer guide and load the index card into the input tray. After that, align the guide with the edges of index card. Make sure the printing side of the card is facing up while placing it. Load it in portrait orientation otherwise the card might jam. Make sure, you don’t slide the guide too much otherwise the card may not fit.

The front-loading printer may require you to slide the tray in after you place the card. This will make the display pop up with two options. Modify the size as per the card you’re using.

3. What Printer Can Print On 3×5 Index Cards?

HP OfficeJet Pro 9025e would be an excellent printer that can print on 3×5 Index Cards. It tends to fit media files of any size. Just note that the bottom tray has been designed particularly for 3×5 Index Cards while the top would be perfect for larger ones be it 4×6 or 5×8 inches.

4. Can You Run Index Cards In A Printer?

Absolutely. You can run most of the larger index cards in a printer. Some may not be compatible with 3×5 media files. In case you want to use that, make sure the printer has the option to customize the size so that the tray can fit one.

However, you can also use the smaller cards in printers that aren’t compatible. There are alternate ways that you can check here.

5. Can You Print 3×5 Index Cards?

Yes, you can. It depends on what kind of printers you’re getting. Some of them smoothly hold3x5 Index Cards by aligning the width guide while some require a bit of prep work.

6. Can A Laser Printer Print On Index Cards?

Yes, you can print on index card with a laser printer. Keep in mind that such printer uses heat to do the work and it has a big chance of making the prints smudgy. That’s why, inkjet printer makes an ideal option if you want to get the perfect result.

Final Words

Index cards have a lot of uses. Not only you can store information there but also print small pictures on them or use them as bookmarks or nametags.

So, if you want to get the premium prints on them, get a printer that will work well with them. The options we went through here feature almost everything that the best printer for index cards should have. We hope, it will be easier for you now to pick the ideal one.