What Does Collate Mean When Printing?

Do you frequently print out hard copies?

If the answer is a yes, then you must have come across the ‘Print’ dialogue box a lot of times! And if you are well acquainted with this dialogue box, then you have probably noticed the term ‘Collate’.

This should have made you wonder, what does collate mean when printing? What feature does it add to your printing process or printed output?

To serve your curiosity, collating your output provides all copies in a serial instead of providing several copies of each page at once. Want to know more?

Give us a second to delve deeper into the facts!

What Does Collate Mean When Printing?

What Does Collate Mean in Printing?

While printing multiple copies of a document that contains more than one page, users are asked to collate the sets. In printing lingo, this means that all the documents are put together and arranged according to the page numbers. Results will hence, be more orderly, making large-scale tasks seem effortless and straightforward for all.

For example, imagine that you sent a print command asking for two copies of a four paged document. While doing this, if you tick the box that says Collate Copies, then all the four pages of the first copy will be printed out initially. Once set one has been printed out, you will receive the next four pages of the second set.

What is the Difference Between Collated and Uncollated Copies?

When you print out collated copies, the pages come out consecutively, allowing you to easily arrange them in a booklet form. After the first page, the second one pops out, then the third, and then the rest, until all the pages of your document are out. If you reach the end of the sequence, the printer starts printing from the beginning of the document once again to get you your second copy.

Therefore, collated copies are deemed to be the more appropriate option for large-scale printing tasks. You will not have to face the hassle of arranging all the pages after your copies are printed out. As a result, time is saved, and chances of making mistakes while grouping is also reduced.

In contrast, every copy of an uncollated print needs to be arranged by hand once the task is over. This is because all the ordered copies of each page are printed out one by one. So, page one will be printed according to the number of demanded copies, then page two, and so on.

Uncollated copies should only be made when only a handful of copies need to be printed out. That way, you will not have to arrange too many sheets, and errors are also cut down.

How To Collate On Your Printer:

Letting your printer collate the documents will decrease a lot of your burden. You can do so by following these few simple steps:

  1. Open the file you want to print and click on the Print button or icon (depending on the type of document). The Print dialogue box will now appear on your device’s screen.
  2. Tick the All option for the Print Range and then move down to Paper Handling. Type in the number of copies you want to print, or you can increase the digits using the arrow given.
  3. Once the number of copies is clearly mentioned, tick the box present next to the Collate or Collate Copies heading.
  4. Click on the Print or OK button present at the bottom right corner of your Print dialogue box. You will now receive your collated prints!

What is Collate Printing Used For?

As we mentioned beforehand, collate printing is extremely useful when you need a large volume of multipage hard copies. This means that you can use the feature efficiently while printing out books, magazines, or zines. Moreover, every copy is printed out in the desired sequence, so you do not have to bother about arranging everything in the correct order again and again. Besides that, none of the pages will be missed out since online collating creates no human errors. Overall, many troubles of the printing process are diminished, and people can expect to get outputs at a faster pace.

Aside from this, you can also collate print catalogs, manuals, brochures, etc. Once again, as offline or hand collating is removed from the printing equation, your task can be wrapped in an instant. The pages can then be stapled, stitched, or bound to form a booklet through other processes. 

What the Most Common Types of Binding Are for Collate Copies?

If you haven’t guessed already, then let us inform you that not all forms of binding are suitable for collating copies. Some seem to make your documents look better and more presentable, while others… not so much!

Here are some types of binding that you can try out:

  • Saddle-Stitch

When you are putting together small collated copies that are at most 100 pages, you should look into the saddle-stitching method. To carry out this binding process, users are required to fold all the pages into half and staple once or twice (depending on the size). The copies are then held together firmly, and everyone is guaranteed a neat-looking output that never fails to impress!

Saddle stitching is ideal for making booklets, manuals, magazines, and the like. The binding does not interfere with any of your images or text as long as the stapler pins are aligned properly.

  • Perfect Binding

Perfect bound books are absolutely loved by all due to the crisp and tidy look that they give off. First, the edges of every page are sharply cut out, and then the ends are combined and aligned. Once this is done, a spine is formed by gluing the left ends to a cover that is slightly harder than the inside pages.

Perfect binding is also a very budget-friendly process. It results in tightly bound, lightweight, and flexible copies to make folds. You can hence, make paperback books, big magazines, or office document books out of them.

  • Spiral or Wire – O Binding

Spiral and Wire – O binding processes take the help of plastic coils and wires to securely hold your paper together. They are often used to make writing copies or hold together notes and datasheets.

Wire – O binding is known to offer a cleaner look than spiral binding. However, both manage to provide a strong bind, as long as 50 to 100 sheets are used. In addition, they quickly permit folds and are rather easy to carry owing to the low weight. Therefore, use either of these two to hold your worksheets, school documents, or something similar information. It is, however, not plausible to use these bounds for professional works like magazines, books, or comics.