Wired vs. Wireless Printers – Guide On Which Is Best

These days, an ongoing debate that runs through everyone’s mind while purchasing a printer, is regarding connectivity technology. Wired vs. wireless printers: which is the better option for me?

As automation advances, people are presented with more options for their convenience. However, as these new features come with benefits and drawbacks, you will need to have full knowledge about each to find the ideal fit!

Wired and wireless connection options are both amazing for certain groups of audiences. For example, one may be fit for home usage while the other will turn your offices into the perfect working environment. So, let us explain everything you need to know about each for your better judgment!

Wired vs. Wireless Printers

What is Wired Printer?

When you want to receive hard copies, a print command needs to be sent from the computer to your printer. Data packets regarding the document you will print will then be sent from one IP address to another within your network. If this transmission process occurs through a USB or Ethernet cable- your printer will be termed as a wired printer.


Wired printers bring along excellent security, letting users share files from the computer to the printer without any worries about hacking. This makes it perfect for offices where you need to frequently print out confidential documents.

Aside from this, such printers are also known to be way faster and more reliable than wireless ones. As objects or bodies do not act as an obstacle, the transmission process takes only a couple of seconds to accomplish. In addition to this, you will not have to worry about spotted signals or breakdowns!

Due to the advantages stated above, wired printers stand as the perfect choice for big offices. You can link them up with a network and make sure that tasks are not held up due to the fast transmission speed. People also do not have to worry about straying out of the range, letting them work according to their comfort.


You must remember that with wired printers comes the mess of cables that need to be neatly arranged. As a result, clutter is created, and the wires are prone to damage every time they get tangled up with one another.

Furthermore, these printers cannot really be used with smartphones since connecting is a hassle. Some will not have the proper slots to support it, and even if they do, you will not be able to carry it around like you usually would after linking up.

What is Wireless Printer?

When data packets sent from your computer can be received by your printer through wireless means, the device will be known as a wireless printer. Sometimes, such printers link up with devices using Bluetooth, allowing users to stay within a couple of yards from it. In addition, people are not required to connect any extra wires and thus, can instead enjoy printing from the comfort of their seats.

As all smartphones and tablets offer Bluetooth options, users of these devices can effortlessly print from Bluetooth-capable printers. Pairing up takes only a couple of seconds, and they can roam around while doing this task, making it the perfect pick for homes.

Another wireless printing option is the Wi-Fi printer which requires a wireless connection with a router. Once this is achieved, the router assists in converting your data packets to radio signals for transmission. Information regarding your documents can, therefore, be sent without needing the help of any cables and cords.


Wi-Fi and Bluetooth printers hold the main benefit of convenience since users can print while being far away from the devices. As long as you are within the range, they can send commands from even places like shops, cafés, malls, airports, etc. This is very helpful for employees who are always on the move. Hence, big offices should choose such printers and enjoy a connection that comes with tangled cords. Countless devices can be connected at once without creating any mess!


With the growing connectivity technology of Wi-Fi and Bluetooth printers comes the threat of frequent hacking. Hackers can easily interfere with the radio signal transmission, causing your files to be at risk. Users will, therefore, need to be equipped with anti-virus software to make sure that their documents do not fall into the hands of a malicious individual.

On top of this, as the speed tends to falter now and then, you cannot always be guaranteed a fast output. In addition, objects like microwaves, walls, and other bodies need to be thought about while installation since they can cut down the range.

What is Network Printer?

A network printer is meant to meet the demands of many computers at once. It is connected to the server or router with Ethernet cables, and once you have separately installed it on each component of your network, you can print from them wirelessly!

Network printers are used in tremendous workplaces where many devices are involved. However, installing them and designing the network takes a lot of time and effort, making it hard for inexperienced people to do. Instead, you will require the assistance of a computer technician who has gained expertise in such fields.

Which One is Better for You?

Before choosing between a wired and wireless printer, you will need to think about your usage, budget, and area.

Wireless printers will be the perfect choice for small offices or houses since extra space need not be dedicated to cables and cords. You can also print from anywhere you wish without needing to worry about being in range. As a smaller number of people will be using the printer, you also do not have to stress out about the speed of transmission.

Before you buy yourself a wireless Wi-Fi printer, remember to make sure the place has good Wi-Fi connectivity. Otherwise, you will face problems like lagging every time you send a print command.

In contrast, a big office should look out for wired printers since they will securely transmit data, no matter how far you are from the printer. You can also buy many such printers for offices where more than one floor is present at a very low price. 

Lastly, anyone who wishes to print from phones or tablets should seek out Wi-Fi or Bluetooth printers. Linking up the device with the printer would then be easier since you do not need to find a cable with the right slots on both ends.


1. Which Is Better, Wireless Or Wired Printer?

Both wired and wireless printers have their own benefits or drawbacks, which make them better suited for certain environments. For example, wireless printers are good for small environments as they allow users to move around while printing. Nevertheless, purchasing them for home or individual usage can be tough as they are costly in comparison to wired ones. So, in order to get the best one for yourself, evaluate the pros and cons depending on your situation!

2. What Is The Advantage Of A Wireless Printer?

One of the biggest advantages of wireless printers is the convenience of not requiring to always being connected. People can give orders and receive print commands from the comfort of their seats, making sure that there is no break in their workflow. Aside from this, as wires are not present, you do not have to stress out about safekeeping the cables in perfect condition. There is no need to untangle them every day!

3. Are Wireless Printers Worth It?

Yes, wireless printers are worth the extra sum that they ask for since they bring about an amazing user experience. People are always permitted to work on the move, making it extremely ideal for business use. Furthermore, such printers are known to maximize the user’s productivity, causing all the tasks to be wrapped up quickly. Besides this, most wireless printers can also manage to be portable, letting you carry them around and print wherever convenient.

4. Can Wireless Printers Be Wired?

Yes, nearly all wireless printers can provide wired connections for you. For starters, you will have to disable the Wi-Fi feature and then continue to connect an Ethernet cable in the mentioned slot. Once this is done, plug in the other end to your router or device and access the wired connection from your computer